We don’t need to remind you that HR frequently deals with a data dump because almost all interactions and exchanges an employee has with an organization are recorded and stored using technology. A central location that not just collects and stores this data but also implements effective workflows based on it is thus an invaluable tool.
There are plenty of tools that claim to bring peace to the world of human resources, which includes HR systems themselves. The learning management system (LMS), especially when integrated with your organizational HR systems, is a truly holistic and robust gift that continues to give.
Read on to know more about the learning management system and the benefits of integrating this tool with HR systems.
1. Accurate And Simple Data Entry
All employees must enter data into the HRIS and the LMS. Because both systems require all employee data, including experience and qualifications, it is beneficial to link the two so that you only have to submit data once. You can save both time and energy by integrating the two and entering the information only once, eliminating the need for double entry.
Dual data entry also means more room for error. If you have to enter data twice, the likelihood of data discrepancy increases. Even a single digit or letter error can alter the data records and cause a problem. As a result, integrating both systems will be extremely advantageous for data entry purposes.
2. Better Resource Allocation
As the expression goes, “allocate resources smarter, not harder.” (Right?)
Spreading your employee data and learning data across multiple systems would just not be a wise or effective decision. LMSs with LXP or workforce planning functionalities analyze new employee information and assign appropriate training, requiring minimal to no human intervention.
This potential to recommend online training based on one’s job responsibilities, experience, skills, and professional goals relieves HR from half the pressure of talent management. Although the human touch is always required, it can be applied in areas where it is especially needed, such as interviews.
A Human Resource System and Learning Management System integration, when combined with other features such as Single Sign On, signifies no password fatigue, minimal security threats, and also no forgetting and resetting of passwords.
Furthermore, if you’re concerned about losing the human touch, many LMSs allow for the personalization (videos, notes from colleagues and managers) that new hires crave in a short amount of time.
3. Simpler Onboarding And Induction Procedures
The HR department must carry out its initiation and onboarding procedures when a new employee joins the company. LMS integration will make it simpler to train staff members.
LMS makes the training and orientation process simpler, more efficient, and more varied with respect to its teaching approaches each time a new candidate is employed.
The LMS’s accessibility function is the one that benefits HR the most. An employee can receive training from anywhere across the globe at any time, and the company can oversee the programs and courses.
4. Set Clear Expectations Early
The human resources department should set clear expectations for new hires early on because it aids in instilling the work culture, brand image, code of conduct, and processes in new employees.
It contributes to more transparency between the company and the employees with respect to what they anticipate. The combination of HR management software and LMS will assist the company in setting clear expectations during onboarding.
5. Enhance Reporting To Find Patterns
By using an LMS-HR interface to fill in the data gaps between the two systems’ data outputs, you can discover patterns and trends between your online training programs and human resources. For instance, by understanding the relationship between workplace training and attrition, productivity, or promotions, you can make more informed and strategic decisions about how to spend your resources and adapt your learning initiatives to meet the growing demands of your company.
6. Direct Access To Learning Modules
When an HR system and an LMS coexist, employees can obtain learning right from the HR system, giving them full control over their knowledge and skills. These modules and courses are also available to instructors, remote employees, and prospective applicants, in addition to personnel in your organization. This ensures that your employees are consuming content that is relevant to their job roles and responsibilities.
7. Get A Complete Picture Of The Employees’ Abilities
Combining the metrics offered by your LMS (competency, certifications, or courses completed) with your employees ’ performance and Objective and Key Result (OKR) reports produced by your HR system gives you an in-depth understanding of how your learning and development programs are assisting in the improvement of your employees ’ skills.
This not only demonstrates the impact of your training program on your employees’ career progression, but it also helps to bridge the gap between employee training and the business’s organizational goals.
8. Makes Succession Planning Simpler
By continuously moving employees through training phases as a normal part of the job, succession planning helps firms maintain a broad pool of employees who qualify for promotions. Ideally, this makes internal promotions easier because many employees already have the skills and qualifications needed to begin the next-level job.
Integrating LMS with HRIS can help to streamline all aspects of succession planning and promotion. Their collaboration enables training to be allocated, completed, and tracked via a single smart system.
New training levels can be configured to automatically change and update as new training levels are completed. If succession planning is done in this manner, managers can detect skills gaps, obtain a list of employees who are qualified for promotion, and access all employee records in seconds.
Conclusion
By combining LMS with HR systems, you can ensure that your personnel can contribute greatly and relevantly to the objectives of your organization.
With this LMS integration, your employees can gain the necessary and important skills to meet the requirements of their jobs and organizational objectives, while also working on enhancing their careers and increasing their industry expertise.
So, consider combining these two useful systems to create a more engaging learning experience while monitoring your employees’ career advancement and overall productivity and performance.
